A few weeks ago, I spent a series of blogs talking about how you can deploy a tiered method to sustain the gains you make within your Lean transformation. One of the layers is Leader Standard Work (LSW). Companies make the scheduling of LSW more complicated than it needs to be. Here are simple tips you can use to schedule your leader standard work audits. This can also be used for 6S audits if you wish or anything else that you want to regularly audit.
1. Set up the days of the week
As you can see from the picture above, start with the days of the week you want to do LSW down the left side. It can be every day, it can be every other day. Whatever time frame is best for your company.
Buy clear 8 ½ x 11 holders and place them on the wall starting with Monday on top and progressing through the days you wish to conduct audits. The company in the picture only worked Monday through Thursday. Four 10 hour days.
These are static, they don’t change. You won’t re-arrange these once they are in place.
2. Put departments for each day
Decide how many departments you want to be audited every day. Put that many holders beside each day. If you want four departments completed each day- place four holders to the right of the days of the week.
Print out a department name on paper and place it in each of the plastic holders. Laminate these sheets. Ensure the font is big enough to see from across the room. Randomly place the department names in the department holders for each day.
3. Develop your audit team
Decide who you want to conduct audits. Print out their names on smaller slips of paper and laminate them too. Place the names in the department holders.
By the end of this step, you should have the days of the week down the left side. The departments you want to audit each day next to them with the names of the auditors in the department holders.
4. Switch everything up every week
The days of the week stay static down the left side. Every Monday or whatever day you wish, pull all the names slips and department cards and move them around.
This accomplishes two things:
- Departments won’t know when they are being audited
- The auditor changes every week
5. Complete the LSW audit and place it in the holder
Use different colored paper for your LSW audits. When you complete your audit, place it in the department’s holder. Since the holders are clear, it is easy to see which audits have been completed. Follow up with anyone who hasn’t completed their audits.
There you have it, a simple, visual way to schedule Leader Standard Work audits.
It is an honor to serve you, and I hope that you and your company are getting better every day!
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